These terms and conditions (“Terms”) govern all bookings, services, and use of images provided by Leighton J. Williams, trading as Leighton Williams Photography (“Leighton Williams Photography”,“LWP”, “we”, “us”, “our”), a sole trader operating in England. By making a booking, purchasing a service, or downloading, receiving, or otherwise using any image produced by LWP, you (“the Client”, “you”, “your”) agree to be bound by these Terms.
1. Definitions
- “Booking” means an agreement between LWP and the Client for the provision of event photography services.
- “Event” means the roller skating event, session, or occasion at which photography services are provided.
- “Images” means all photographs, digital files, and edited works created by LWP in connection with a Booking or an Event.
- “Personal Use” means non-commercial use by an individual for their own private enjoyment, as set out in Clause 6.
- “Commercial Use” means any use of an Image intended to generate income, promote a business, product, or service, or otherwise obtain a commercial advantage, as set out in Clause 7.
2. Bookings and Payment
2.1 Bookings for event photography services may be made via our website, by email, or by other means agreed with LWP. A Booking is only confirmed once LWP has received the required deposit and has issued written confirmation.
2.2 A non-refundable deposit of 50% of the total fee is required to secure a Booking. The Booking will not be held or guaranteed until this deposit has been received.
2.3 The remaining balance of the total fee is due in full prior to the date of the Event, by the date specified in the Booking confirmation. LWP reserves the right to decline provision of services, or to withhold delivery of Images, where the balance remains unpaid.
2.4 All fees are quoted in pounds sterling (GBP) and, where applicable, are inclusive of any VAT payable.
2.5 LWP reserves the right to amend published prices at any time, save that the price applicable to a Booking already confirmed in writing will not change.
3. Cancellation and Refunds
3.1 Should the Client need to cancel a confirmed Booking, the following sliding scale of refunds (calculated by reference to the balance paid, and excluding the non-refundable deposit referred to in Clause 2.2) shall apply:
- Cancellations made 30 or more days before the Event: the Client shall receive a full refund of any balance paid (excluding the non-refundable deposit);
- Cancellations made between 15 and 29 days (inclusive) before the Event: the Client shall receive a 50% refund of any balance paid (excluding the non-refundable deposit);
- Cancellations made 14 days or fewer before the Event: no refund of the balance paid shall be given.
3.2 All cancellations must be made in writing (by email) to LWP.
3.3 LWP reserves the right to cancel or postpone a Booking in exceptional circumstances, including but not limited to illness, extreme weather, venue closure, or other events beyond LWP’s reasonable control (see Clause 10, Force Majeure). Where LWP cancels a Booking, the Client will be offered a full refund or the option to reschedule at no additional cost.
3.4 Where an Event itself is cancelled, postponed, or relocated by the event organiser or venue (and not by LWP), LWP will use reasonable endeavours to reschedule the Booking; where this is not possible, the refund provisions at Clause 3.1 shall apply.
4. Provision of Photography Services
4.1 LWP will use reasonable skill and care to photograph the Event in accordance with the agreed Booking, but cannot guarantee to capture any specific individual, moment, or angle, particularly given the fast-moving nature of roller skating events.
4.2 The Client acknowledges that photography at live events may be affected by factors outside LWP’s control, including lighting conditions, venue restrictions, crowd movement, and participant behaviour.
4.3 Editing style, colour grading, and final selection of Images for delivery remain at LWP’s professional discretion, in keeping with LWP’s established brand and editing style.
5. Delivery of Images
5.1 Images will typically be made available to the Client via online gallery download, or via a QR code provided at the Event, within a reasonable time following the Event, unless otherwise agreed.
5.2 It is the Client’s responsibility to download and back up their own copies of any Images made available to them. LWP is not obliged to retain Images indefinitely and, save as required by law, may delete Images from its systems after a reasonable period following delivery.
5.3 LWP does not guarantee any specific file format, resolution, or delivery method unless expressly agreed in writing as part of a Booking.
6. Personal Use of Images
6.1 Where the Client or an event participant downloads, receives, or is given access to an Image (including via a QR code at an Event), LWP grants a non-exclusive, non-transferable, royalty-free licence to use that Image for Personal Use only.
6.2 Personal Use includes, without limitation:
- Printing the Image for private display in the home;
- Sharing the Image on personal, non-commercial social media accounts, provided that LWP is credited where reasonably practicable (for example by tagging or naming “Leighton Williams Photography” or “LWP”);
- Sending the Image privately to friends and family.
6.3 Personal Use does not permit the Client, or anyone else, to sell, sublicense, or use an Image for any Commercial Use (see Clause 7), nor to remove, crop out, or obscure any watermark or credit applied by LWP without LWP’s prior written consent.
6.4 Copyright in all Images remains the property of LWP at all times, in accordance with Clause 8. The grant of a Personal Use licence does not transfer ownership or copyright in any Image.
7. Commercial Use and Licensing
7.1 Any Commercial Use of an Image – including, without limitation, use in advertising, promotional material, merchandise, press or media publications, or use by any business, brand, club, or organisation to promote its products, services, or events – requires a separate written licence from LWP.
7.2 Any party wishing to obtain a Commercial Use licence should contact LWP directly to discuss requirements and obtain a quotation. Commercial Use licence fees, terms, and duration will be agreed on a case-by-case basis and confirmed in writing before any Commercial Use may take place.
7.3 Use of an Image for Commercial Use without a licence granted under this Clause 7 constitutes a breach of these Terms and an infringement of LWP’s copyright, and may result in legal action, including a claim for damages and any profits derived from the unauthorised use.
8. Copyright and Intellectual Property
8.1 LWP is the sole owner of the copyright and all other intellectual property rights in every Image it creates, in accordance with the Copyright, Designs and Patents Act 1988. Nothing in these Terms transfers ownership of any Image, or of LWP’s brand, logo, or other materials, to the Client or any third party.
8.2 LWP reserves the right to use Images for its own portfolio, marketing, website, and social media purposes, unless the Client or a photographed individual has requested otherwise in writing prior to the Event, in which case LWP will use reasonable endeavours to accommodate that request.
8.3 Any Client-supplied materials (including logos or branding provided for the purposes of a Booking) remain the property of the Client, who warrants that they have the right to provide such materials to LWP for the agreed purpose.
9. Liability
9.1 Nothing in these Terms excludes or limits LWP’s liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for any other liability which cannot be excluded or limited under English law.
9.2 Subject to Clause 9.1, LWP’s total liability to the Client arising out of or in connection with a Booking, whether in contract, tort (including negligence), or otherwise, shall not exceed the total fee paid by the Client for that Booking.
9.3 LWP shall not be liable for any indirect or consequential loss, or for any failure to capture particular Images due to circumstances beyond its reasonable control, including equipment failure, venue restrictions, or events described in Clause 10.
9.4 The Client is responsible for ensuring that any individuals they are responsible for (including children) behave safely around photography equipment at an Event.
10. Force Majeure
10.1 LWP shall not be liable for any failure or delay in performing its obligations under a Booking where such failure or delay results from circumstances beyond its reasonable control, including but not limited to illness, injury, adverse weather, venue closure, power failure, equipment failure, or government restrictions.
10.2 Where such circumstances arise, LWP will notify the Client as soon as reasonably practicable and will use reasonable endeavours to reschedule the Booking or, where this is not possible, the refund provisions at Clause 3 shall apply.
11. Termination
11.1 LWP reserves the right to terminate a Booking with immediate effect, and without obligation to provide a refund, where the Client or an event participant:
- Engages in abusive, threatening, or unsafe behaviour towards LWP or its staff;
- Provides false or misleading information in connection with a Booking;
- Breaches any material term of these Terms, including unauthorised Commercial Use of Images under Clause 7.
11.2 The Client may terminate a Booking at any time in accordance with the cancellation provisions at Clause 3.
11.3 Termination of a Booking does not affect any rights or licences already granted in respect of Images delivered prior to termination, save that any Commercial Use licence may be revoked by LWP where the Client is in breach of the terms of that licence.
11.4 Clauses 6 (Personal Use), 7 (Commercial Use and Licensing), 8 (Copyright and Intellectual Property), and 9 (Liability) shall survive termination of any Booking.
12. General
12.1 These Terms, together with any Booking confirmation, constitute the entire agreement between LWP and the Client in relation to the subject matter of the Booking.
12.2 If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
12.3 LWP reserves the right to amend these Terms from time to time. The Terms in force at the time a Booking is confirmed shall apply to that Booking. Updated Terms will be published on the LWP website.
12.4 No failure or delay by LWP in exercising any right under these Terms shall operate as a waiver of that right.
13. Governing Law and Jurisdiction
13.1 These Terms, and any dispute or claim arising out of or in connection with them or their subject matter, shall be governed by and construed in accordance with the laws of England and Wales.
13.2 The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms.
14. Contact Us
If you have any questions about these Terms, or wish to discuss a Commercial Use licence, please contact us:
- Business name: Leighton Williams Photography (LWP)
Email:
Website:
Business address: